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Virtual cards
Virtual Cards can be issued to OC Europe's hosted initiatives for paying online for things like: recurring payments, utility bills, online resources/tools, subscriptions, vendors (e.g. wholesale distributors), etc.
- Funds are spent only as transactions occur. (Setting up a card does not remove any money from your initiative's budget.)
- Submit a virtual card request with the intended use of the card (please specify the names of the services you will use) and the amount budgeted for that monthly (e.g. €500/monthly). The virtual card with that limit will be set up for your collective.
- If your collective needs a higher limit on your virtual card please request a limit increase by contacting us at [email protected] with the intended use and the amount increase needed.
- To receive an increase, initiative must have a budget on their Open Collective account that exceeds the corresponding amount, and must demonstrate that a higher limit is necessary.
- Cards must be used in compliance with our policy below.
- Initiatives must have a minimum of 2 admin members
- Initiatives must have a minimum of 2.000 euros budget
- These are virtual cards. No physical card will be issued, so these cannot be used in-store.
- All transactions should comply with normal usage of initiative funds as outlined in our Terms and Conditions.
Limitations:
- The Virtual cards released in Europe always require a 2FA/OTP authentication.
- Virtual cards may not be used for paying/reimbursing people. That has to be done transparently through the expenses procedure on the OC platform.
- The limit is set at €500/monthly maximum spending.
- 1.Initiative admins request the card from OC Europe
- Visit your initiative's page
- Click Actions -> Request a Card
- 2.OC Europe will contact you to collect the following information:
- The name and the address of the cardholder
- Cardholder's telephone number (for the 2FA/OTP authentication)
- A copy of cardholder's valid document
- 3.Once assigned, the card assignee will be notified via email and the card's details will appear in the initiative's Settings for you to use (in accordance with this policy)
- 1.The funds will be withdrawn from your initiative
- 2.An "Invitation to submit an expense" will be sent to your initiative admins
- 1.Admins will be asked to submit your receipt. (If the receipt is not submitted within 30 days, the card access will be paused until you do submit the receipt).