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On this page
  • ✅ What does the approval process look like for expenses?
  • 👩‍💼 Can we pay people for their time?
  • 🧾 Do you offer payroll and employment services?

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  1. FAQ

Expense FAQs

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Last updated 13 hours ago

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✅ What does the approval process look like for expenses?

Once an expense is submitted, it must be approved by a Collective admin. Approved expenses are then paid out by Open Collective Europe within seven days from approval (usually on Tuesdays).

If there are any issues with the payment or expected delays, an OC Europe admin will comment below the expense, and you will receive an email notification. Please note that comments are private to admins and payees.

Generally, approved expenses take less than a week to be paid out and to reach your account, but it could take longer if there are issues or if the payment processor experiences delays.

👩‍💼 Can we pay people for their time?

Yes! Any registered independent contractor can invoice a Collective using the standard invoicing procedure in their country of residence.

If that's not possible, we recommend invoicing through a workers' cooperative. Workers' cooperatives provide an invoicing tool that allows you to negotiate with your client (the Collective or one of the Collective's admins) all aspects of your mission (tasks, price, dates, etc.). You negotiate these aspects with your Collective and use the Open Collective platform to process the payment. Then, you declare that assignment through their website before starting to work. Just upload your invoice to your Collective once this process is done.

is one of the largest workers' cooperatives in Europe. They offer an invoicing tool in Belgium, France, Germany, Spain, Italy, The Netherlands, and Sweden.

We realize that this procedure can seem complicated. We invite you to contact us directly with any questions you may have on this subject.

🧾 Do you offer payroll and employment services?

No, we don't. However, if you use an Employer of Record (EoR) third-party service, such as , you can reimburse their invoices through your Collective. Bear in mind that an EoR service has to be contracted outside of Open Collective Europe through an incorporated entity. Please make sure to review their website, pricing, and documentation. Feel free to contact us if your Collective requires our support on the matter.

Please note that Open Collective Europe cannot contract any EoR service on behalf of your Collective.

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