From your transactions you can export a CSV file that can be used to further process transactions for your reporting and accounting needs.
To download a CSV of your transactions click on the 'export CSV' button in the top right hand corner.
If you have applied any filters on the transactions page these will be applied to the export set. At the bottom left corner of the export screen you will see a confirmation of the number of transactions included in that set.
You then have an option to decide which fields you would like to export. The “Platform Default” export is a selection of fields created to answer typical reporting and accounting needs. So it may be a good starting point. If it is, simply click “Export CSV” and your export file will begin to download.
Platform Legacy Export (pre 2024) At the beginning of 2024 we made some changes to the ledger that effect the transaction export. This included a shift from representing payment processor fees as fields of transactions to representing them as separate transactions.If you require backwards compatibility with the exports that were generated before we introduced these changes:
Select the export set “Legacy Platform Export (Pre-2024)”
Make sure that the option “Export taxes and payment processor fees as columns” is turned on.
You can further customize the export set by selecting which fields will be exported and in what order. For this select “New Preset.”
Presets are shared within your organization so when defining a New Preset, ensure you give it a meaningful name so that your fellow admins will be able to recognize and utilize it.
Select your desired fields in the 'Available fields' section.
Reorder your selected fields in the 'Selected fields for export' section.
You are also able to clear the selection to start your preset from scratch
Save and Export your Preset
You have the option to save the preset, this will make it available to all admins of your Collective/Fiscal Host.
Export a Sample to test the data set before committing and downloading the full CSV via Export CSV.
Take a sneak peek into the Open Collective Ledger with the Transactions table. We have designed the new transactions table to look and operate more similar to a 'bank statement'.
To view the Transactions page navigate to your dashboard and navigate to Transactions. Utilise the account switcher to switch accounts.
In the transactions table you can see the Date and Time of the transaction, the account, the Recipient/Sender, the Kind of transaction and the Net amount with the Currency.
The transactions you see are based on the context in which you are using the tool.
If you are individual you will see transactions that are related only to you (expenses you submitted and contributions you made.
If you are a collective administrator you will see all the transactions that are related to the collective (all the added funds, contributions made to the collective and expenses submitted to the collective).
If you are a fiscal host administrator you will see all of your organizational transactions and all the transactions related to the collectives you host.
Hovering over individual transactions will bring up a blue line to the left. This indicates the groupings of transactions.
Multiple transactions occur from the initial transaction for example based off the below screenshot
Guest donates $5 to Logseq
This triggers
Logseq sends a 74 cent in payment processor fees to Paypal
Logseq sends a 50 cent fiscal host fee to Open Source Collective
Open Source Collective receives a 50 cent fiscal host fee from Logseq
Open Source Collective sends a 25 cent platform share to Open Collective
Open Collective receives a 25 cent platform share from Open Source Collective
To dive in and review any particular transaction, click to trigger a draw to slide out from the right displaying more information.
Group ID
Date and Time
Type of Transaction
Account
Amount
Payment processor fee
Opposite account
Opposite transaction ID
Related contribution
Transactions for hosted collectives are included in the 'All' transactions view you can use the tabs to only view transactions from the hosted collectives or the fiscal host
We have removed pending orders/contributions in this view (these can be seen in the Contributions section)