Responsibilities before a payment

Check the agreement, the recipient and the documents before committing funds.

Your collective is responsible for its activities and for providing accurate payment information. OCE reviews and processes payments within the agreed hosting framework.

Before an agreement is signed

Contact OCE if the agreement names the foundation, requires its signature or commits it to an obligation. Do not sign on OCE’s behalf or use its tax number without authorisation.

Before an invoice is issued

Check the invoicing instructions and the arrangement applicable to your initiative. If the recipient, address or tax treatment is unclear, ask before submitting the invoice.

Before funds are transferred

The request needs the appropriate documents and approvals. A request for a grant to a nonprofit follows a different route from a reimbursement to someone who has already paid an expense.

The hosting agreement sets out the formal relationship. For tax questions, see VAT and invoices.